COVID-19

WORKPLACE ACCOMMODATIONS

The Office for Accessibility and Gender Equity works in tandem with Human Resources and UF Health to implement the interactive process for employee accommodations as we continue into the fall semester and prepare for spring. Employees may request an ADA accommodation at any time.

Certain medical conditions included in the CDC guidelines related to increased COVID-19 risks may also be a disability under the ADA depending on the condition and its impact on the individual. Employees seeking accommodations related to these medical conditions should utilize the University’s interactive process for employee accommodations.

An individual with a medical condition identified as “at increased risk” by the CDC may have a disability under the ADA.  If the employee has a disability, the University, in consultation with UF Health expertise, will determine if a reasonable accommodation is available and not an undue hardship under the law.  Such reasonable accommodations may include increased classroom or workplace safeguards or other appropriate measures.  Living with an individual who is at increased risk does not constitute an employee disability.

The list of medical conditions identified as "at increased" risk by the CDC include:

  • Cancer
  • Chronic kidney disease
  • COPD (chronic obstructive pulmonary disease)
  • Down Syndrome
  • Immunocompromised state (weakened immune system) from solid organ transplant
  • Obesity (body mass index [BMI] of 30 or higher)
  • Serious heart conditions, such as heart failure, coronary artery disease, or cardiomyopathies
  • Pregnancy
  • Sickle cell disease
  • Type 2 diabetes mellitus

Spring 2021 COVID-19 Related Accommodations

Employees may request an accommodation for COVID-19 related medical conditions by completing the COVID-19 accommodation request form and submitting it to initiate the process.

Please take note that no accommodation request can be processed without the attachment of a medical provider's certification of the employee's COVID-19 related medical condition or disability. The Office for Accessibility and Gender Equity has provided a Medical Certification Form to support employees in obtaining this information from their medical providers. This form can be found on the page linked below.

COVID-19 Accommodation Request Forms and Instructions


Spring 2021 Accommodation Requests Processed

The University of Florida Office for Accessibility and Gender Equity is working with UF Health and Human Resources as part of an interactive process for employee accommodations as we prepare to provide more face-to-face classes during the spring 2021 semester. As of today, 222 faculty applications have been reviewed in consultation with the medical advisory committee, and all received an accommodation of some type: 78 received remote teaching accommodations, and 144 faculty will receive enhanced classroom safeguards, in keeping with the university’s preparations for the spring semester.

As we prepare to offer more face-to-face classes in the spring, UF remains committed to following the guidance of our experts at UF Health and the CDC related to physical distancing and mask-wearing in providing a safer and healthier learning environment while living, learning, and working with COVID-19.


N95 masks available to faculty and staff with sustained face-to-face contact

In preparation for the spring semester, UF has provided to departments another distribution of N95 masks to be used by faculty and staff who have sustained face-to-face contact with students or the public.

Colleges and administrative units were allocated N95 masks based upon the number of face-to-face course sections that will be taught in the spring semester and according to staff needs. Faculty and staff who need them may request N95 masks by reaching out to their college’s or unit’s HR liaison.

Wondering how to safely reuse your N95 mask?
According to UF Health Shands Chief Epidemiologist Dr. Nicole Iovine, after wearing an N95 mask for a day, place it in a clean paper bag, fold it closed, and store it at room temperature. You can cycle your mask supply in this way each day. Do not place the mask in a plastic bag, as that would create a moist environment conducive to the growth of bacteria and fungi.

What about other safety measures?
The provision of N95 masks is designed to supplement a number of efforts intended to protect our UF community, including increased COVID-19 testing, signage to reinforce expected behaviors, air exchange monitoring, wastewater testing, hand sanitizing stations, and the enhanced cleaning of UF classrooms, offices and common areas. In addition, UF Facility Services is providing extra masks in 650 classrooms that will be restocked regularly so that extras can be available for anyone who arrives to class without one. Colleges and units have also been provided with additional disposable masks and hand sanitizer for use in common reception and break areas.

Need additional supplies or have a building-related question?
If you need additional PPE supplies, talk to your area’s fiscal staff, who can help purchase them through the myUF Marketplace. The UF Procurement website has more information about how to source any additional necessary items.

If you have a facility service issue that needs attention or have questions about the air exchange within a particular facility, you may submit a request online using the Gatorworks portal.