COVID-19

WORKPLACE ACCOMMODATIONS

The Office for Accessibility and Gender Equity works in tandem with Human Resources and UF Health to implement the interactive process for employee accommodations as we continue into the fall semester and prepare for spring. Employees may request an ADA accommodation at any time.

Certain medical conditions included in the CDC guidelines related to increased COVID-19 risks may also be a disability under the ADA depending on the condition and its impact on the individual. Employees seeking accommodations related to these medical conditions should utilize the University’s interactive process for employee accommodations.

An individual with a medical condition identified as “at increased risk” by the CDC may have a disability under the ADA.  If the employee has a disability, the University, in consultation with UF Health expertise, will determine if a reasonable accommodation is available and not an undue hardship under the law.  Such reasonable accommodations may include increased classroom safeguards or other appropriate measures.  Living with an individual who is at increased risk does not constitute an employee disability.

The list of medical conditions identified as "at increased" risk by the CDC include:

  • Cancer
  • Chronic kidney disease
  • COPD (chronic obstructive pulmonary disease)
  • Immunocompromised state (weakened immune system) from solid organ transplant
  • Obesity (body mass index [BMI] of 30 or higher)
  • Serious heart conditions, such as heart failure, coronary artery disease, or cardiomyopathies
  • Sickle cell disease
  • Type 2 diabetes mellitus

Spring 2021 COVID-19 Related Accommodations

Employees may request an accommodation for COVID-19 related medical conditions by completing the COVID-19 accommodation request form and submitting it to initiate the process.

Please take note that no accommodation request can be processed without the attachment of a medical provider's certification of the employee's COVID-19 related medical condition or disability. The Office for Accessibility and Gender Equity has provided a Medical Certification Form to support employees in obtaining this information from their medical providers. This form can be found on the page linked below.

COVID-19 Accommodation Request Forms and Instructions


Guidance for Spring Semester

As deans and department chairs contemplate and decide how best for UF to return to increased in-person classroom instruction, it is recommended that classroom assignments be based on pedagogical and enrollment requirements of the college.  Deans and department chairs should not ask for, nor base decisions upon, personal information (health or otherwise), as part of that decision-making process to avoid discriminatory practices that disadvantage or advantage individuals based on protected criteria as listed in UF Regulation 1.006:  race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information and veteran status as protected under the Vietnam Era Veterans’ Readjustment Assistance Act.

Preliminary course assignments (including modality of delivery) should be made to faculty no later than October 12.

As always, the University of Florida’s goal is to provide students, faculty, staff, and visitors with disabilities an open and welcoming campus by eliminating barriers, working to avoid creating barriers, and continually striving to improve the accessibility of our campus, programs, and activities.

As a result, the ADA process continues to be available for faculty who believe that they have a disability that should be considered in conjunction with teaching assignments for the spring.  Any request for accommodation, with supporting medical documentation, should be submitted to the Office for Accessibility and Gender Equity.  The Office for Accessibility and Gender Equity does not share medical information provided by the employee with the department or unit in which the employee works. The Office will only share information regarding the requested accommodation and its response.

Due to the timing of advance registration, to ensure accommodation review is taken into account for spring semester assignments, requests for accommodation and supporting medical documentation should be submitted no later than October 19. 

Any requests for accommodations related to teaching will be evaluated by the Office for Accessibility and Gender Equity and a team of UF Health professionals.  Their recommendations related to accommodation requests will be made to the Office of Human Resources.

Responses to requests for accommodation will be provided to the individual faculty member and department/college on a rolling basis but no later than October 26.

The deadline for departments to input course delivery modalities is the close of business on October 29.